Project Management Principle 7 states,
Design the project development approach based on the context of the project, its objectives, stakeholders, governance, and the environment using “just enough” process to achieve the desired outcome while maximizing value, managing cost, and enhancing speed.
Tailoring in project management is about adapting the approach, governance, and processes to suit the unique context of each project. Instead of relying on a one-size-fits-all methodology, tailoring means using just enough process to achieve the desired outcome while maximizing value, managing costs, and enhancing speed. Every project has its own objectives, stakeholders, and environmental factors, so the methods used must be flexible and responsive to those specific needs.
Key aspects of tailoring include:
- Adaptability: Adjusting the project approach based on unique factors such as business environment, team size, and project complexity.
- Efficiency: Employing “just enough” processes, methods, and artifacts to achieve the desired outcomes without overburdening the team.
- Iteration: Recognizing that tailoring is not a one-time decision but a continuous process that evolves as the project progresses.
- Stakeholder Alignment: Ensuring that the chosen methods meet the needs of all stakeholders and that everyone understands their roles within the tailored framework.
Tailoring is an ongoing effort. As a project unfolds, new information and challenges may arise, requiring the team to reassess and refine their approach. Regular feedback from stakeholders and team members helps ensure that the tailored methods remain effective and relevant, reducing waste and promoting innovation.
In summary, tailoring in project management means consciously designing and adjusting your project approach to fit the specific context in which you are working. Whether it’s a school picnic or a complex organizational initiative, the goal is to focus on what is essential, remain flexible, and continuously improve processes to achieve the best possible outcomes.
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